Your Right Hand

My Virtual Assistant Limited


Managing Your Workload

Posted on September 13, 2013 by Justine Curtis - My Virtual Assistant

When you are in business for yourself, especially when your business is becoming full, you spend a lot of time juggling your schedule to fit in all the needs and requirements of your various clients.As you become busier with client work, it is often easy to forget to schedule time for the work associated with running your own business. Tasks such as keeping up with your bookkeeping and invoicing, making time for your marketing activities, and networking, often fall by the wayside.

If you let these things get away from you, they can quickly become the downfall of your business. There is no point working your fingers to the bone if you are not invoicing your clients, or if you lose track of whether you are being paid on time. If you stop marketing your business, what happens if you lose your main clients? With marketing, it takes a long time to build the momentum back up again. And, if you have stopped networking, a lot of your old contacts will simply assume you have gone out of business… Not a great impression for them to have of your business!

The following series offers some simple steps that you can schedule into your working week to work effectively on your business, so that it remains healthy and robust.

Schedule your email
Although you may be regularly monitoring and collecting your clients’ emails during the day, collect your own business email just twice a day and deal with all enquiries in batches.

Sort your emails
Do you have an inbox with more than 10 emails in it? If you have, it can be a huge waste of time trying to find what you are looking for, and the clutter can be overwhelming. Have files for incoming email, and set up rules for all mail that can be dealt with later, so that it goes directly to those files.

File your emails
Similarly, have a filing system for emails that have been dealt with. When you have replied to or dealt with each email, file it or delete it.

For help with managing your workload find out how easy and cost effective it is to delegate some of it to My Virtual Assistant. Download our Information Pack here: http://www.my-va.com

Comments

comments

Leave a Reply


  • RSS Latest News

    • Effective Email Marketing – Strategy 9
      Make Unsubscribing Easy If someone wants to leave your mailing list, there is no point trying to hold on to them; they have already made the decision not to buy from you. To give one last professional impression of your business, you can at least make unsubscribing from your list easy and straightforward. It is […]
    • Effective Email Marketing – Strategy 8
      Tell Your Readers What To Do If you go to the effort of writing an ezine, do not forget to tell you readers what you want them to do next. You are writing in order to build a relationship. So, do you want them to go to your website to read the rest of the […]
    • Effective Email Marketing – Strategy 7
      Invite Interaction Do not forget to ask your readers for their comments, questions or future topics they would like to see covered. The whole point of writing an ezine or newsletter is to build a relationship with your prospects and invite further interaction. You want them to take the next step by picking up the […]
    • Effective Email Marketing – Strategy 6
      Send Useful Information One of marketing’s basic rules is to know your target market well. Know their interests and things about which they like to be kept informed. If you come across information that you feel would be useful to your target audience, add it to your ezine (crediting the author or source, of course). […]
    • Effective Email Marketing – Strategy 5
      Get The Balance Right It can be very tempting to fill each of your ezines with information about your latest service or product, and, indeed, your readers will be expecting to hear a certain amount of that. But, do not forget also to include some free tips or an advice spot. Giving a measured amount […]
    • Effective Email Marketing – Strategy 4
      Send Messages At Reasonable Intervals Do not use your ezine in the same way as you would Twitter or a blog. Your subscribers have given you permission to send them information, but, if you abuse it, they will soon be sorry they did. The result will be that they will leave your list just as […]
    • Effective Email Marketing – Strategy 3
      Use A Proper Email Delivery System When you first start sending out email newsletters, it is very tempting to send them using your normal email delivery service, such as Outlook. After all, it is free and already there on your desktop. However, internet service providers frown upon mass mailing, and you will find very quickly […]
    • Effective Email Marketing – Strategy 2
      A ‘Double Opt-in’ System If you use a proper ezine delivery service such as 1 Shopping Cart, Constant Contact, Aweber or Vertical Response, your subscribers will go through what is known as a ‘double opt-in’. This means that, after submitting their email address through your website form or other link asking them to sign up […]


↑ Top