Your Right Hand

My Virtual Assistant Limited


Managing Your Workload

Posted on September 13, 2013 by Justine Curtis - My Virtual Assistant

When you are in business for yourself, especially when your business is becoming full, you spend a lot of time juggling your schedule to fit in all the needs and requirements of your various clients.As you become busier with client work, it is often easy to forget to schedule time for the work associated with running your own business. Tasks such as keeping up with your bookkeeping and invoicing, making time for your marketing activities, and networking, often fall by the wayside.

If you let these things get away from you, they can quickly become the downfall of your business. There is no point working your fingers to the bone if you are not invoicing your clients, or if you lose track of whether you are being paid on time. If you stop marketing your business, what happens if you lose your main clients? With marketing, it takes a long time to build the momentum back up again. And, if you have stopped networking, a lot of your old contacts will simply assume you have gone out of business… Not a great impression for them to have of your business!

The following series offers some simple steps that you can schedule into your working week to work effectively on your business, so that it remains healthy and robust.

Schedule your email
Although you may be regularly monitoring and collecting your clients’ emails during the day, collect your own business email just twice a day and deal with all enquiries in batches.

Sort your emails
Do you have an inbox with more than 10 emails in it? If you have, it can be a huge waste of time trying to find what you are looking for, and the clutter can be overwhelming. Have files for incoming email, and set up rules for all mail that can be dealt with later, so that it goes directly to those files.

File your emails
Similarly, have a filing system for emails that have been dealt with. When you have replied to or dealt with each email, file it or delete it.

For help with managing your workload find out how easy and cost effective it is to delegate some of it to My Virtual Assistant. Download our Information Pack here: http://www.my-va.com

Comments

comments

Leave a Reply


  • RSS Latest News

    • More Tips for Building a Top Notch Virtual Team
      • Be clear and concise in your delegation. Something you will learn from outsourcing your test projects is how to delegate effectively. If you don’t ask for exactly what you want, chances are you won’t get it. • Good outsourcing companies will have a format for gathering this information, or will ask very specific questions […]
    • How do you go about building a top notch virtual team?
      • Invest in your outsourcing education. If you’ve never outsourced before, or you’re not sure what you can offload to someone else, experiment. Invest a small amount of cash in outsourcing something small. If you don’t have anything small, make something up. If it’s admin, get someone to put all your business cards into a […]
    • Building a Top Notch Virtual Team
      Whether you run a business from the comfort of your own home office, or you have a ‘real’ office and operate with a team of outsourcers, subcontractors, home based or office based employees, chances are you will be working virtually with some of your team members. Outsourcing to an experienced professional makes perfect business sense. […]
    • Virtual Assistant Tasks – Data Entry and Word Processing – Website Registration and Form Filling
      Virtual assistants can undertake a whole range of business support jobs. From basic administration through to web site marketing and online business management. Have you thought about outsourcing your… Data Entry and Word Processing – Website Registration and Form Filling Do you have any idea how many hours a week you spend filling in forms? […]
    • Save On Train Fares
      I have a confession. I’m one of those annoying people who stands in front of the ticket machine at railways stations trying to figure out what ticket I need. No I’m not a stupid person, but there always seems to be so many options that I end up staring blankly, completely confused. Or more often […]
    • Virtual Assistant Tasks– Data Entry and Word Processing – Turn Business Cards into Outlook Entries
      Virtual assistants can undertake a whole range of business support jobs. From basic administration through to web site marketing and online business management. Have you thought about outsourcing your… Data Entry and Word Processing – Turn Business Cards into Outlook Entries Networking is critical in most businesses. Putting information from business cards i […]
    • Virtual Assistant Tasks – Research – Speaking Events
      Virtual assistants can undertake a whole range of business support jobs. From basic administration through to web site marketing and online business management. Have you thought about outsourcing your… Research – Speaking Events What happens if you have been invited to give a presentation to a business group – congratulations! But what will you say? […]
    • Ebook and Info Product Support
      If you have lots of information you want to get across but don’t know how to get it to your potential readers, how about an ebook or information product? We will collate all your information, proof read and edit it and design the content layout. We will then format it so it can be an […]


↑ Top